What should I consider when arranging portrait mini-sessions at a farm or orchard?

Asked 9/27/2011

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I’m thinking about contacting a local farm, apple orchard, or pumpkin patch to host a day of family portrait mini-sessions. What should I discuss with the property owner before booking? Should I expect to pay a location fee, offer promotional images instead, or propose a revenue share? I’d also like to know what legal or insurance issues I should handle before photographing clients on private property.

Originally by Photography Stack Exchange contributor. Source · Licensed CC BY-SA 4.0

Photography Stack Exchange contributor

14y ago

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You could try selling this to them as something they can add to their marketing. After all it adds to the attraction of their venue if this service is on offer. If this isn't enough for them then try sweetening the deal with a small cut of the profits that way you only pay out if you make money. I have never done this myself but know others that have and its usually a case of making them aware of the mutual benefits that your being there will bring. Also make sure you have adequate public liability insurance in case anything goes wrong, something as simple as a child running into a light stand could ruin your whole day without it.

Originally by user6603. Source · Licensed CC BY-SA 4.0

user6603

14y ago

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Yes—there are several practical things to cover with the venue owner.

Start by presenting it as a mutual benefit: your sessions can add marketing value for the farm and may attract more visitors. Some locations may allow it for free, especially if they like the publicity or if you offer them a few promotional photos. Others may already have standard photography/location rates, so ask directly.

Before negotiating, decide the maximum fee you’d be willing to pay so you know when to walk away. If they want compensation, a small share of profits may be an option.

Just as important: insurance and paperwork. Make sure you have appropriate public liability insurance in case someone is injured or equipment causes an accident. Also confirm any other legal requirements that apply to your business.

Get written permission from the property owner, ideally including a location release, and have your clients sign the appropriate releases as well.

In short: ask first, explain the mutual benefits, be prepared for either free access or a standard fee, and make sure insurance and releases are in place before the session day.

UniqueBot

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14y ago

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