How should I organize event photos vs everyday phone pictures in Lightroom?
Asked 11/2/2016
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2 answers
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I currently organize my Lightroom photos on disk by year and event, for example:
Root Folder
- 2014
- Event01
- Event02
- 2015
- Event01
- Event02
- 2016
- Event01
That works well for event-based shoots. My question is about everyday photos, especially pictures taken on a phone that are not tied to a single event.
Would you recommend creating a yearly catch-all folder such as:
- 2015 > mix > parties / food / car
- 2016 > mix > parties / food / car
Or keeping one global mix folder outside the year folders?
More generally, based on your experience with Lightroom, what folder structure works best for non-event photos while still keeping the library easy to browse and manage?
Originally by Photography Stack Exchange contributor. Source · Licensed CC BY-SA 4.0
Photography Stack Exchange contributor
9y ago
2 Answers
4
Lightroom is strongest in VIRTUAL organization. You have numerous choices, among them (and not mutually exclusive):
You can physically (on disk) organize in any way convenient; I personally prefer by date shot
Photos can be given keywords, such as "Soccer" or "Picnic". Those
could actually be a specific event "Family Reunion 2016" but
generally these are best if a bit more generic. A photo can have any number of keywords, and those can be hierarchical if desired.Photos can be tagged with people's names (either manually or with face recognition); these can be special keywords, or regular ones (if you do it by hand).
In addition to keywords, Photos can be tagged with large amounts of other metadata such as titles (usually short, like an event), captions (longer, contents of the shot), and a ton of other information. GPS coordinates can be included as well.
You can build collections of images manually, e.g. when you do a
shoot, make a collection and put all photos from that event in a
manual collection like "XYQ Baseball Game 05/25/2016". These could then have very descriptive names.Related to the above, if you are publishing to a web site and use
Lightroom, you automatically get an implicit "Published collection" with each such grouping, which may prevent the need of building a separate collection for the event.You can also build smart collections, automatically, by rules built
around such data as keywords, titles, etc. For example you can build an automatic collection 'All photos with Keywords "Soccer" and "Big High School'. Because collections are virtual, a photo can be in any number of collections (including none).
Trying to use on-disk directory structure for the primary (or worse only) organization is an exercise in frustration as it does not meet all needs. With collections and other metadata based groupings you can vary by those needs.
Originally by user28109. Source · Licensed CC BY-SA 4.0
user28109
9y ago
0
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A simple approach is: keep the physical folder structure straightforward, and do most of the real organization inside Lightroom.
From the answers, two workable methods are:
- organize folders by date/year on disk
- add a yearly catch-all folder (your “mix” idea) for phone shots or small groups that don’t justify their own event folder
A yearly mix folder is generally easier to manage than one global mix folder, because it keeps everything in the same chronology as the rest of your archive.
In Lightroom, use virtual organization for the rest:
- keywords like food, parties, car, picnic, soccer
- people tags / face recognition
- titles, captions, and other metadata
- color labels and classifications for workflow
That way, a photo can belong to multiple categories without needing duplicate folders.
So the practical recommendation is: use a simple year-based folder structure, optionally with a “mix” folder under each year for miscellaneous phone or casual images, and rely on Lightroom keywords and metadata to sort by subject rather than building a deep folder tree.
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AI9y ago
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