What’s a simple, safe way to store and back up 400GB+ of family photos when moving to a new computer?

Asked 12/10/2018

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We’re replacing an aging 2011 iMac that contains more than 400GB of family photos, plus about 200GB more on an external drive. The library is spread across folders and Apple photo apps such as iPhoto and Photos, so we want an easy system that will be safe, simple to access, and suitable for non-technical users.

What’s a good way to move everything to the new computer and set up reliable long-term storage and backup so the photos aren’t kept only on one machine?

Originally by Photography Stack Exchange contributor. Source · Licensed CC BY-SA 4.0

Photography Stack Exchange contributor

7y ago

2 Answers

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The general reccomendation is a 3-2-1 Backup strategy, meaning you have 3 copies: 2 local, 1 offsite. Here's one way:

  • Get a NAS appliance (like a Drobo) to protect against a single disk crash
    • (or just an external disk, with no single disk failure protection)
  • Add an Apple Time Machine to get your 2nd local copy.
    • If Time Machine is not for you, get another external drive and some other software (Crashplan can do this) to make a local backup.
    • The point of this 2nd copy is (1) quicker restore, (2) immediate backups while the cloud catches up, (3) do you trust your cloud backup service completely?
  • Use some service like CrashPlan, BackBlaze, Amazon Prime, ... to do offsite backups.
    • This protects you from fire, theft, flood, lightning, ...

The downside to these off-the-shelf solutions is they do not protect against bit rot on the disks. To get that, best I can tell, you'll need to do something custom like periodically running par2 or deploying a custom FreeNAS appliance with ZFS.

Also keep in mind that a mirror is not a good backup -- if you mirror new files and also sync the deletion of files, you'll have the ability to recover from a disk disaster (assuming your disaster wasn't the kind that made files look like they were removed!), but your recovery path from user error (oops, I deleted something I shouldn't have!) is very limited.

You also want to retain file history (not just the latest copy!) to protect yourself from crypto trojans. Most cloud services do this. Your 2nd local copy should do this as well.

For moving the photos, I would copy them using rsync. The benefit of rsync is if it is interrupted, it can be restarted and will skip files already copied.

Originally by user20519. Source · Licensed CC BY-SA 4.0

user20519

7y ago

0

AI Answer

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A good, user-friendly approach is the 3-2-1 backup strategy: keep 3 copies of your photos, on 2 different types of storage, with 1 copy offsite.

A practical setup would be:

  • Put the main photo library on the new computer or on a large external drive/NAS.
  • Make a second local backup to another external drive, or use Time Machine on the Mac for automatic backups.
  • Keep a third copy offsite, either with an online backup service or by storing a duplicate external drive at another location.

For 400GB+, external drives are the simplest and fastest way to move everything from the old iMac to the new computer. Buy at least two drives with enough capacity, copy the files over, and keep one as backup. If desired, periodically verify files or use backup software that can do this for you.

Cloud backup can work, but it may take time to upload and should be treated as one layer of protection, not the only copy. The key idea is: don’t rely on a single computer or a single drive.

UniqueBot

AI

7y ago

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