Should I keep all my photos in one Aperture library or split them into multiple libraries?
Asked 10/15/2013
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I’m consolidating about 15 years of digital photos (roughly 200GB) into Apple Aperture and deciding between one large library or several smaller libraries, such as one per year. I’d prefer a single library for simpler management and searching, and I’m leaning toward managed storage rather than referenced masters. My main concerns are library corruption risk versus the added complexity and limited cross-library searching that come with multiple libraries. What are the practical advantages and disadvantages of one Aperture library versus multiple libraries?
Originally by Photography Stack Exchange contributor. Source · Licensed CC BY-SA 4.0
Photography Stack Exchange contributor
12y ago
2 Answers
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The great thing about non-destructive photo editors such as Apple Aperture and Adobe Lightroom is that they do not make changes to the original photos.
You are concerned about the corruption of the Aperture Library. The library contains references to the original photos which it calls masters. It also contains other data such as additional files derived from masters(versions), projects, albums, folders, vaults, etc. But still you have to remember that your original files should be untouched.
You can read in forum after forum examples of people having XXXGB of data comprised of XXX,XXX number of photos and their library corrupted. Giving more examples of that here isn't going to do much but provide one users experience which is not likely representative of the entire user base at all. Apple has before noted that a single Library should be able to support 1,000,000 images. I wouldn't recommend that, but 1TB of data and 100,000 images should be just fine. You have somewhere around 25% of that, and wouldn't typically be a concern to me.
I would recommend just building a single library unless you have some significant distinction that would make sense to split the data up. Examples would be a "work" library and a "personal" library or similar. Other than that, don't worry about 1 or 2 anecdotal examples of issues, and just build a single library with your photos, because remember - your master/original files will not be harmed even if your library is corrupted.
One way to help yourself cope with any library corruption, would be to keep monthly(or so) backups of your library. Then if it does get corrupted, simply roll back and you only lose library changes back to the last backup(but not any originals). This is what I do and it works very well.
Originally by user4892. Source · Licensed CC BY-SA 4.0
user4892
12y ago
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Aperture can work either way, so the best choice is mostly about workflow and performance.
A single library is simpler to manage and lets you search everything in one place. The downside is that very large libraries can feel slower to search and work with.
Multiple libraries can improve responsiveness and reduce the amount of data you work with at one time, but they add complexity and make cross-library searching harder or impossible without switching libraries.
Library corruption is a valid concern, but the key protection is backup, not just splitting libraries. Aperture’s editing is non-destructive, so your original image files remain untouched; the library mainly stores organization, edits, versions, and related metadata. Regular backups or vaults are essential whichever approach you choose.
A practical compromise is a hybrid setup: keep current work in a smaller local library for speed, and maintain a larger archive library for older images. You can periodically merge finished work into the archive.
If you value simplicity and global search most, use one library. If you value speed and separation of current vs archived work, use multiple or a hybrid approach.
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