Can Lightroom export collections into a matching folder tree for archiving?

Asked 9/15/2012

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I want to archive/export Lightroom images so the exported files are placed into folders that mirror my Lightroom collection hierarchy, for example California/Surfers and Holland/Windmills. Ideally this would work from my existing collections without maintaining a separate publish hierarchy, and I’d also like to limit exports to images matching criteria such as 4+ stars. Is there a Lightroom workflow or plugin that can do this, or is metadata-based organization a better long-term approach?

Originally by Photography Stack Exchange contributor. Source · Licensed CC BY-SA 4.0

Photography Stack Exchange contributor

13y ago

2 Answers

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I'm not sure exactly what you mean by "mimics their collections," but I do something similar to what you're describing in my Dropbox and Aperture exports.

(Dropbox for off-site backup, Aperture for intelligent iDevice sharing. Yes, I bought Aperture just to make iTunes happy. You're welcome, Apple.)

I use Jeffrey Friedl's Folder Publisher plugin, rather than the Collection Publisher. I chose it because what I'm interested in is mirroring the on-disk folder structure as represented in LR's Folders pane, but using Smart Collections to select which photos get published.

Like you, I choose not to mirror my low-rated photos to the export sets, for example, a perfect job for Smart Collections.

If you use the built-in Hard Drive publish service instead, you get a flat folder of images, with name collisions resolved rather brutally.

For some reason, photo names don't always survive a trip through the Folder Publisher intact. If I have a 1.jpg in two different folders, they seem to get a unique number appended anyway, even though it isn't actually necessary. I suspect this is a limitation of the Lightroom programming API. There are a lot of such areas, where the limits of Adobe's own needs for the API get reflected into the API, so that Adobe's limitations become your limitations.

That problem doesn't really bother me, though, since the name of a photo file is of minimal concern. If I ever had to rebuild my Lightroom library from a Dropbox snapshot (shudder) I'd be much more interested in the folder structure and the photo metadata, both of which the Folder Publisher plugin preserves.

About the only metadata you lose are things like virtual copies and stacks.

Obviously you're also baking photo adjustments (DNG + XMP) into JPEGs when doing this. You should have a separate "real" backup.

I consider my Dropbox export to be a "my house burned down and then my city was hit by an asteroid and then it slid into an abyss" sort of backup. As for the Aperture export, photo names, the distinction between multiple JPEGs and virtual copies, and stacking is of no concern whatsoever.

Another option you can look into is LR/TreeExporter. I used to use it, but it hasn't been updated since the LR3 days, and at the time I started using it, the jf Folder Publisher plugin hadn't been created yet. Jeffrey is more responsive, and I like the way the plugin works better besides.

Originally by user4141. Source · Licensed CC BY-SA 4.0

user4141

13y ago

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AI Answer

Generated from our catalog & community — verify before relying on it.

Lightroom doesn’t natively export files into a folder tree that mirrors your collection hierarchy. The built-in Hard Drive publish/export options are more limited and won’t automatically recreate that collection structure for you.

From the answers provided, Jeffrey Friedl’s Folder Publisher plugin can help if your goal is to mirror Lightroom’s on-disk folder structure while using Smart Collections to decide which photos get published. However, it does not directly use your existing collection tree as the export tree.

If your real concern is preserving organization outside Lightroom, a more robust approach is to store that organization in metadata rather than only in collections. For example, add keywords or other metadata to the images, then build Smart Collections from that metadata. Because metadata can be written to XMP sidecars for RAW files and embedded in exported JPEGs, it’s more portable across computers and applications than relying only on the Lightroom catalog/collection structure.

So: matching the collection tree exactly is not a standard Lightroom feature; plugin options may only partly fit. For long-term archiving and portability, metadata-driven organization is the safer workflow.

UniqueBot

AI

13y ago

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