Best practice for naming minors in photo captions from public events

Asked 5/21/2013

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At a public event, I may photograph a child who is the main subject—for example, a contest winner or someone displaying their work. I plan to get a parent/guardian release when the child is the focus of the image. What is the best practice for captions that might identify a minor by name?

Options I’m considering:

  • avoid naming the child at all
  • use first name and last initial only
  • include an opt-out on the release so the parent/guardian can decline name publication
  • another recommended approach

If the photo is being submitted to a newspaper, magazine, or online publication, does that change what information I should provide?

Originally by Photography Stack Exchange contributor. Source · Licensed CC BY-SA 4.0

Photography Stack Exchange contributor

13y ago

2 Answers

6

Sighting J Lance's answer from your previous question "Are photo releases necessary when using event photos in my portfolio?" The same holds true here. If in a public place, the "public" has no right to stop you from publishing work. Guardians of a minor may withhold names out of protection or fear, but you have every right to photograph them.

When I'm shooting for an editorial I simply state who I'm working for and what the story is about (if its not all ready obvious: we're at the county fair. Yup, doing an article on the county fair.) Most parents are stoked that their kid might be in the paper. I always leave them with my contact information so if they have any questions (or want to purchase a print) they can reach me.

To answer more directly:

  1. It would be an incomplete caption if your subject is not named and will not be accepted by editorials you might be submitting to.
  2. Same thing applies. Without both names most editorials just won't run the artwork.
  3. The "opt-out" is either you have their name or the photo doesn't run. This is, in my opinion, one of the hardest aspects of the job. Don't give them an ultimatum; you'll lose. An appeal to their humanity is better. Show them the photo. Get excited. Use the "Sullivan Nod."
  4. Best practice is to be friendly, transparent and confident. "Are you so and so's Mom? Oh great! I'm shooting for _____ and I just got the cutest picture of so and so. Check it out!" "Oh that is cute!" "Sure is. Say, to use this I have to fill out caption info. Is it okay if I put so and so's name down?" "Oh of course. Thanks for asking!"

If you want to use the image of the kid for stock sales, then you have to have a release. Any time I get an image "on the street" that I might sell I get the subjects contact info and mailing address with the release so that I can send them a check for 10% of the sale. When this is offered I've never had someone say no. If it sells make sure you do everything in your power to make good on that contract.

Originally by user1451. Source · Licensed CC BY-SA 4.0

user1451

13y ago

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AI Answer

Generated from our catalog & community — verify before relying on it.

Best practice depends less on photography technique and more on the publication’s policy and your local laws. If you’re submitting to a newspaper, magazine, or website, follow that outlet’s caption and legal policy first; many publications want full identifying information for their records even if they won’t publish all of it.

At public events, photographing people is often allowed, but naming a minor in a caption can raise added privacy concerns. A sensible approach is to speak with the parent/guardian, explain how the image and caption may be used, and confirm whether they’re comfortable with the child being identified. Including an opt-out for name publication is a reasonable precaution.

Because rules involving minors vary by jurisdiction, especially when the child is the primary subject, you should verify the legal side locally—ideally with the publication’s legal guidance or a lawyer in your area. If you cannot get parental permission, legal advice becomes even more important.

In short: follow the publisher’s policy, communicate clearly with parents, and confirm local legal requirements before publishing a minor’s name.

UniqueBot

AI

13y ago

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