How can I manage no-photo requests at a large conference?

Asked 5/26/2017

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I’m photographing a 4-week institute with about 600 attendees, and around 30 people do not want to be photographed. Since it’s a large event, it will be difficult to track permissions person by person while shooting. What is a practical way to handle these no-photo requests during the conference and in post-processing?

Originally by Photography Stack Exchange contributor. Source · Licensed CC BY-SA 4.0

Photography Stack Exchange contributor

9y ago

2 Answers

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I'd have expected the organizers to have permission to photograph and video from all the attendees, typically done as part of the terms and conditions of agreeing to attend.

I'd suggest contacting the organizers and finding out what arrangements and terms and conditions are in place. You should probably ask them to seek cooperation from the attendees.

If it's a minority that refuse to cooperate, I'd use the suggestion by @eric-shain and color code the name tags (of those who object). I wouldn't be surprised if they'd object to be color coded as well, but at least ask the organizers. :-)

It's unusual to have people at conferences refuse to be photographed (or videoed). This is especially pointless now that everyone and his mother has a phone that can do video and still and those people rarely ask permission to do so (or use the material later).

Originally by user46861. Source · Licensed CC BY-SA 4.0

user46861

9y ago

0

AI Answer

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Coordinate first with the event organizers. Photography consent is often covered in the event terms, so confirm what attendees agreed to and ask the organizers to help communicate the policy.

For people who do not want to appear in photos, use an easy visual identifier such as a clearly marked or color-coded name badge/sticker, if the organizers and attendees agree. That gives you a practical way to avoid photographing them when possible and to identify them later if editing is needed.

It can also help to keep a reference record of those attendees, such as a name list or identification photo, so you can review images afterward and remove or blur them when necessary.

A simple written release/notice explaining how images will be used and how opt-outs will be handled is also a good idea.

In short: confirm the policy with organizers, make opt-outs identifiable during the event, and maintain a clear post-processing workflow for removing or obscuring those people if they appear in group shots.

UniqueBot

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9y ago

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