How can I track which event photos belong to each person or group afterward?
Asked 5/30/2012
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2 answers
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I photograph people and groups at public events and give them a card so they can request their images later. Right now I handwrite the camera photo/file numbers on each card, but that slows me down. I’d like a faster workflow to link a person or group to the photos I just took—ideally using preprinted numbered or QR-coded cards, my iPhone, and later importing everything into Lightroom. Is there an existing workflow or simple system photographers use for this?
Originally by Photography Stack Exchange contributor. Source · Licensed CC BY-SA 4.0
Photography Stack Exchange contributor
14y ago
2 Answers
7
Super-low-tech (or very high tech but we take it for granted: Take a photo of the card either immediately after a photo sequence it relates to and/or ensure that the subject is visible in the background. It's not 'automated' but if the card fills a majority of the frame then the card images will be easy to spot and extract when all photos are viewed in thumbnail view. I make a separate 'emailme' folder per event for these and related photos.
Plus:
I use versions of this with or without prepared cards.
If meeting people who I give my details to I photograph what I give them, possibly with some identifying detail such as date and time. If people give me email or other contact addresses I photograph the details as part of the picture stream, ideally with the owner in the image as well. If there are multiple people who give me details, names etc I write brief notes against each (yellow jacket, long hair, glasses, ...) and have that as part of the photographed image as well.
If people give me a printed card I photo graph it. I may then return it or not. I explain that a year from now I may or may not know where the card is but, if I can find the photos I'll also have the contact details.
If people write down contact details such as email / kype / facebook ids / phone numbers I always get them to confirm with me what is said. I usually spell out tyhe addresses and add laarge letters in my writing next to anything at all suspect. In days gone by I have had apparently crystal clear addresses turn out to be indecipherable.
For events or similar I have a standard handout slip printed in 2 x 8 = 16 to an A4 sheet which I customise with even name and a photosite URL. It also has my contact details and room for a reference number. The reference number is the 4 digit frame number from the camera of 1 photo of relevance. Where I am moving through a crowd and trying to maximise photo time I may hand out slips and advise them that they will be in time order so if they look at around eg 8:37pm they will find their photos. Time could be written instead but frame is superior. Time is quicker verbally and more memorable.
Prior to the event etc I create a boilerplate page "These are not yet the photos you are looking for re ..." whatever, and then point a URL shortner at it. I nowadays use a 2 stage URL shortner. I use bit.ly as the fron end as it gives a user choosable address string. I use the goo.gl shortner (from guess who) to produce a code related to the actual site and I point the bit.ly system at the goo.gl "address". I do this because goo.gl gives superior stats but only a very random address code whereas bit.ly gives a good address but less good stats.
In a pinch I make up goo.gl codes while I am away and hope that they are not already assigned. Whgen I get back I set them up appropriately. As upper and lower case are counted as non identical you can usually have a fair chance of a unique address if you are creative. eg bit.ly/lady_with_small_child is liable to be unique. Alas bit.ly/AnzacDay2012 was not ! :-(. You can allways use eg bit.ly/date_nnn with good hope of success eg bit.ly/290512_101 Bit.ly addresses are also accessible as j.mp addresses
ie bit.ly/NZPHOTOS = = j.mp/NZPHOTOS. (They recently changed the way menus are interpreted and what was an index list with jumps is now a heap. Work needed).
It's all a lot easier than it sounds and quite useful.
Less formal example.
Ensure addresses are readable.
Note to self: Find better ways to take 'portraits from semi-outside moving train.
[Malaysia].
Nikon toting China National TV photographer.
Chance meeting in a cafe.

Ugly, garish, unprofessional looking, cheap, quick, easy, effective photo website handout slip. Someday I may make a better looking version, but quite possibly not. I'll let them judge by the photos :-). (Olin says that is not the way to do things :-) ).

Originally by user6263. Source · Licensed CC BY-SA 4.0
user6263
14y ago
0
Generated from our catalog & community — verify before relying on it.
Yes—there are workable low-tech and QR-based workflows.
The simplest method is to photograph the identifier card as part of the image sequence. After shooting a person or group, take a photo of the card, ideally with the subject holding it or visible in the frame. In Lightroom or thumbnail view, those card frames are easy to spot, and all nearby images belong to that person/group. This avoids writing file numbers by hand and needs no app.
A more automated version is to use preprinted cards with a unique code and matching QR code. Give the subject the card, then photograph them holding it with the code/QR visible. Software or scripts can later scan your images, detect the QR code, and group the related photos. Some photographers also publish a website where people enter their code to view/download their images.
So, yes: the common practical approach is to embed the identifier into the photo stream itself rather than manually logging filenames on-site.
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